Academic Standing, Reinstatement, and Course Overloads

Full-time traditional undergraduates are encouraged to enroll in at least 32 semester hours each academic year to graduate within 4 years. However, full-time enrollment is met when students complete at least 24 semester hours per year while maintaining a 2.0 cumulative GPA; a part-time student, when completing 12 semester hours per year while maintaining a 2.0 cumulative GPA.

Student class level is determined by the number of semester hours completed as follows:

  • 0-27, freshman;
  • 28-59, sophomore;
  • 60-91, junior;
  • 92 and above, senior.

Students must meet the satisfactory academic progress standards as described under Satisfactory Academic Progress Policy in the Financial Aid section of the University catalog to maintain financial aid eligibility.

Frequently Asked Questions:

Good Standing (GS)
If you maintain an overall GPA of 2.0 or higher then you’re in good standing.
Academic Warning (AW)
If you fail to earn a term GPA of 2.0 or higher even though your overall GPA is above 2.0, then you will be given an academic warning. The academic warning is posted on the transcript and grade report for that semester.
Academic Probation (AP)
If your overall GPA falls below 2.0 then you will be placed on academic probation.  If you were academically reinstated after academic disqualification, you will be placed back on academic probation.  A notation will be made on the transcript. Academic probation is a serious warning that your academic record is unsatisfactory.

If you are on academic probation, you must obtain a ULV GPA of 2.0 or above each academic term until the cumulative ULV GPA meets or exceeds 2.0.  You will not be eligible to enroll in the culminating activity or be cleared for Commencement until academic probation is removed.

If you fail to improve your academic standing after one semester will be academically disqualified.

Academic Disqualification (AD)
If you fail to earn a ULV GPA of 2.0 in any semester after being placed on academic probation, you  will be academically disqualified.  Academic disqualification will be recorded on the transcript.

If you are disqualified for the first time, you may apply for reinstatement immediately and resume an academic probation status.  You must maintain a ULV GPA of 2.0 or better every academic term until you resume good standing (an overall GPA of 2.0 or higher).  If you are disqualified a second time–failed to earn a ULV GPA of 2.0 or higher in any academic term–then you must leave ULV for one academic year to take courses elsewhere and prove that you can be successful before returning to ULV by appeal reinstatement.

Academic Reinstatement or Readmission.
Financial Aid Implications.
The Associate Dean of Academic Support & Retention Services may consider extenuating circumstances in your appeal for reinstatement after receiving a notice of academic disqualification (first disqualification).  A second disqualification for failing to earn a ULV GPA of 2.0 or higher results in automatic dismissal for one academic year.

During your absence after disqualification, you are encouraged to matriculate in courses at another college or university to demonstrate academic success.  You can use these courses to appeal for academic reinstatement after one academic year.  We encourage enrollment in degree bearing courses that can be transferred to ULV.

Because financial aid is not guaranteed and may be denied even if you are academically reinstated, you may need to consider a financial plan on how you intend to pay tuition in the absence of financial aid.  Academic reinstatement and financial aid by appeal are not guaranteed, thus, you are  expected to treat these appeals as serious matters.

Course Overloads, Financial Aid, and Billing.
A traditional undergraduate at the Central Campus must petition to the Undergraduate Appeals Committee if he/she wishes to enroll for a total of more than 18 semester hours at La Verne and/or other institutions in the fall and/or spring terms.

Course overloads for January Inter-term and/or retroactive appeals for course overloads are based on extenuating circumstances and are rarely approved. It is strongly recommended that you complete the appeal process, and wait for a decision, prior to enrollment in overload courses.

Will my financial aid be affected if I attempt more than 18 semester hours in a fall or spring term?
There are no financial aid implications for registering full-time at 12, 16, 18, or even 20 semester hours in any term (fall or spring).  Thus, any time in a cycle of registered and/or billed semester hours, the financial aid remains level (unchanged).  There may be longer term impacts of excessive withdrawals that could put you in poor standing for SAP (Satisfactory Academic Progress).
I dropped a 4-unit course that brought me down to 12 semester hours, can I register for a fall/spring Session 2 course to bring up my overall semester hours back to 16?
Yes, you can register for another course, but this decision carries billing implications.  You are responsible for the tuition you incurred in excess of the attempted unit maximum of 18-semester hours for the entire academic term (fall or spring).

In this example (as reflected in the FAQ), you may be assessed a two (2) semester hour overload if you withdrew from a 4-unit course after the third week of the semester that brought you down from 16 semester hours to 12 semester hours and registered for another 4-unit course in fall/spring Session 2 academic calendar to bring up the overall semester hours to 16.

Enrollment of Traditional Undergraduates in Fall/Spring Term, Regional and Online Campuses.
Starting in fall term 2021, traditional undergraduates may register for any course(s) up to 18-semester hours attempted in fall or spring terms (17-week semester or 8-week session 1 or 8-week session 2) from any ULV campus location, except at the military campuses or work-site locations.  Faculty recommend, but do not require, that traditional undergraduates not exceed 10 semester hours in any one session in either fall or spring terms.

Be mindful about how your overall enrollment may affect financial aid or tuition, see the “Course Overloads, Financial Aid, and Billing” section on this page for details.

Click HERE for more information about our new academic calendar.

What is the summer term enrollment limitation?
Students are allowed to take up to 12 semester hours overall in the summer.  They can enroll in a mix of term or sessions.  Students seeking financial aid may appeal to the Office of Financial Aid, otherwise it is an out-of-pocket expense.

We recommend that students should take no more than 5 semester hours in any one session since these are only 4-weeks long.