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Staff Resources and Information

Accounts Payable and Purchasing

The university has developed temporary procedures for Accounts Payable, Purchasing, and Accounting to assist faculty and staff who are working remotely. These procedures are available in the La Verne Portal. You will need to be logged into the portal in order to open the link.

Mandatory Face Covering

The County of Los Angeles Department of Public Health revised its Safer At Home Order For Control of COVID-19 to require employees at all essential businesses to wear face coverings while performing duties that involve contact with others. To comply with the order and best practices for social distancing, beginning on April 15, the University of La Verne will provide a face covering to all identified “emergency personnel” who are required to come in contact with others on campus.  Identified “emergency personnel” may go to campus safety to pick up a face covering or purchase a face covering and submit for re-imbursement (up to $10). Additional information on how ULV is complying social distancing protocols is listed here.  Affected employees should contact their UMC members for additional information.

Best Practices for Emergency Personnel 

 Emergency personnel who visit a campus should practice social distancing best practices and hygiene guidelines:

  • Wash your hands frequently
  • To the extent you can, leave doors open to avoid touching doorknobs
  • Avoid elevators/buttons and take the stairs if you can
  • Wipe off your computer before and after use
  • Avoid touching your hands to your face
  • Limit conversations in person and remain six feet apart from others
  • Do not gather in meetings of more than eight people, and when you do, remain six feet apart

Cleaning and Disinfecting Workspace

The university’s custodial cleaning program uses an EPA-registered disinfectant to clean touchpoints, public and common areas, and restrooms.

 Custodial crews have also implemented extra measures to clean and disinfect surfaces in public areas that are touched frequently. This includes surfaces such as door handles, banisters, and elevator buttons.

There are also dispenser stations throughout campus containing hand sanitizer. Hand sanitizer can help prevent the spread of the virus, though proper hand-washing technique is deemed to be more effective by the CDC.

Additional information on cleaning guidelines is available here.

It is also recommended that individuals purchase single use disinfectant wipes for human touch points within their work spaces such as keyboards, phones, and frequently touched surface areas. We will continue to monitor recommendations from the CDC for preventing the spread of the virus.

Emergency Catastrophic Leave Donation

The University of La Verne’s Emergency Catastrophic Leave Donation will provide employees an opportunity to support their peers who are facing leave related to the novel coronavirus. This program permits employees to donate accumulated leave to the Emergency Catastrophic Leave Bank in increments of not less than eight hours. Donated leave may include paid sick leave, vacation, personal holidays or sabbatical leave. If you would like to donate your leave, return the required form to the Office of Human Resources. Additional information is available here.

External and Community Resources

The University of La Verne provides this list of third-party resources as a courtesy to individuals, but does not specifically approve or endorse any of the companies or services listed. It is important for individuals to read and understand any agreements involved in utilizing any of the listed resources.

2 months free internet -For those individuals who may not have access to internet their apartments/homes (or faculty members who are new to going online) for newly developing online instruction several companies are offering 2 months free internet.  See several links below:

  • Comcast is offering 2 months free to new customers  and unlimited date for no additional charge.
  • Spectrum: To enroll call 1-844-488-8395. Installation fees will be waived for new student households. The program applies only in their existing service area, which stretches across most of the state.
  •  Xfinity: Xfinity WiFi hotspots across the country will be available to anyone who needs them for free – including non-Xfinity Internet subscribers. Once at a hotspot, consumers should select the “xfinitywifi” network name in the list of available hotspots, and then launch a browser. For a map of Xfinity WiFi hotspots, go to xfinity.com/wifi.

Disclaimer

The University of La Verne does not approve, endorse, or make assurances regarding the above-listed third party companies and resources. These companies and resources are not agents for or under the direction of  the university. The university is not a party to any agreement between an individual and any listed third-party company or resource. The university does not make and expressly disclaims any warranty, guarantee, or promise of any listed third-party company or resource. Individuals are under no obligation to use the resources listed.

Guidelines and Policies for Working Remotely

In accordance with public health guidance, the university provides telework options to eligible employees who are required to work from home by the university, or who have a significant health condition, as described by the Centers for Disease Control and Prevention (CDC) and/or are required not to work under a treating physician’s medical orders. To see the complete list of guidelines and polices, login to the HR portal with your university credentials.

Mail Center

The Mail Center will has suspended pick up and deliveries to individual departments due to the current conditions.  The Mail Center will remain open from 9 a.m. to 4 p.m. Monday through Friday until further notice. Mail will be available for pick up after 10:00 each day for the mail that is received that day. If you would like to have your mail delivered as usual please email the Mail Center at mailcenter@laverne.edu and inform us your request.

Remote Technology for Telecommuting

  1. Should you need Jabber or VDI, please work with your UMC member to obtain. UMC Members can be found here.
    • Jabber is an application which allows individuals to accept and place video or voice calls and even instant message from a mobile device or desktop, just like you are in the office. As a part of your request for Jabber, we will need to know what device type you wish to setup.  For instructions on how to access your voicemail from outside the office, change outgoing message, and forward calls, click here.
    • The vast majority of the applications you need are within MyPortal. However, for administrative departments (e.g. payroll, finance, HR etc.), Virtual Desktop Infrastructure (VDI) allows individuals to access applications from within the La Verne network while working remotely.
    • VDI and Jabber instructions are in the University portal for all to access. One must login to access this information using their network credentials.  The direct link to these materials is located here. For additional information on understanding if you need access to VDI see the attached decision tree document.

Student Workers

Student worker with a job through the Federal Work-Study program, will be required to telework if able to work remotely. If not able to work remotely, they will still be paid according to the schedule they would have worked if they had been working on campus. If you a student worker with a job that is not through the Federal Work-Study program, they may apply to receive leave previously donated by employees to the Catastrophic Leave Bank. Contact the HR Department for guidance and support.

Additional information on Student Employment is available on the HR Intranet at https://myportal.laverne.edu/web/hr-intranet/employee-recruitment/student-employment (login required).

Travel Restrictions

All university-sponsored student and employee travel, both international and domestic, scheduled for the rest of the semester/term will be cancelled unless approved by senior leaders. The university encourages any community member considering travel to review information and adhere to guidelines available on the CDC website about travel.

WASC Visit

WSCUC (WASC) representatives have made the decision to reschedule the on-site team visit originally scheduled for March 25-27. The new visit dates will be announced once available.