{"id":371,"date":"2011-09-15T18:11:50","date_gmt":"2011-09-15T18:11:50","guid":{"rendered":"https:\/\/laverne.edu\/housing\/?page_id=371"},"modified":"2025-08-25T10:53:55","modified_gmt":"2025-08-25T17:53:55","slug":"administrative-processes","status":"publish","type":"page","link":"https:\/\/laverne.edu\/housing\/administrative-processes\/","title":{"rendered":"Housing Administrative Processes"},"content":{"rendered":"<h3>Lost Keys<\/h3>\n<p>Students are required to report lost or stolen keys immediately to the Housing &amp; Residential Life\u00a0Office.\u00a0Charges to replace lost or stolen keys will be posted to the student\u2019s account and are as follows:<\/p>\n<ul>\n<li><strong>Room Lock Change:<\/strong> $125<\/li>\n<li><strong>Security Key:<\/strong> $25<\/li>\n<li><strong>Mailbox Key: <\/strong>$25<\/li>\n<\/ul>\n<h3>Lock Outs<\/h3>\n<p>If students are locked out of their rooms, they may contact the RA on Duty or the front desk for assistance. Students will be required to verify their identity before being granted access. Each student is allowed three complimentary lockouts per semester\/term. Beginning with the fourth lockout, a $25 fee will be charged for each additional incident.<\/p>\n<h3>Room Changes<\/h3>\n<p>If a conflict arises in a resident\u2019s living environment, all those involved must put forth their best effort to resolve the problem. Sometimes exceptional circumstances occur where some students may find they wish to change their housing assignment. In such situations, the following guidelines apply:<\/p>\n<ol>\n<li>All room change requests need to start with the floor\/wing\u2019s RA. This is to ensure that an effort has been put forth to resolving the conflict.<\/li>\n<li>Requests for reasons of race, religion, sexual orientation, or national origin, will not be honored.<\/li>\n<li>Room changes can only occur with the approval of a Hall Coordinator, Residential Coordinator or the Assistant Director for Residential Life. Room changes without the approval of appropriate Housing Staff will result in students being asked to move back to their original room, are subject to conduct action, and may result in charges being placed on the student\u2019s account.<\/li>\n<li>No room changes will be done the first two weeks or last two weeks of a semester.<\/li>\n<\/ol>\n<p><strong>Room Change Procedures<\/strong><\/p>\n<p>Should a room change be necessary, the procedures listed below will be followed:<\/p>\n<ol>\n<li>Fill out the <strong>Room Change Request<\/strong> form.<\/li>\n<li>All students involved in the room change must be in agreement before any room change request is considered. All students involved must sign and date the form.<\/li>\n<li>Return the form to the Resident Director or Resident Life Coordinator for review. The Resident Director or Resident Life Coordinator may request a meeting with the student(s) before reaching a decision.<\/li>\n<li>If approved, the student(s) will be informed of room type options available and will be asked to assume the responsibility for any and all cost differences resulting in the room change.<\/li>\n<li>If approved, the student(s) will be assigned a date and time to move and will need to follow proper check-out procedures.<\/li>\n<li>During COVID-19, room changes will only be conducted in emergency circumstances.<\/li>\n<\/ol>\n<p><strong>NOTE:<\/strong> <strong>The University reserves the right to change room assignments in the interest of health, discipline, or the general welfare of the resident and the University.<\/strong><\/p>\n<h3>Release From Housing License Agreement<\/h3>\n<p>A student\u2019s Housing License Agreement is a legally binding contract with the University of La&nbsp;Verne for the full academic year and all conditions are strictly enforced. Occasionally, serious circumstances arise that lead students to request a release from their Housing License Agreement. In such situations, the following guidelines apply:<\/p>\n<ol>\n<li>Requesting a release does NOT guarantee that one will be granted.<\/li>\n<li>Moving out or turning in keys does not constitute release from contractual obligations.<\/li>\n<li>Roommate conflicts, signing rental agreements at off-campus housing locations after signing the University of La&nbsp;Verne Housing License Agreement, noise, or dislike of the food will not be considered as valid reasons for being released from one\u2019s Housing License Agreement.<\/li>\n<li>If not properly approved, a student will be held responsible for the full term of the License Agreement.<\/li>\n<li>Any request to be released from License Agreement needs to be received in writing fourteen (14) days prior to the intended move out day.<\/li>\n<li>Students should refer to \u201cterms and conditions\u201d under the License Agreement for additional information on cancellations.<\/li>\n<\/ol>\n<p><strong>License Agreement Release Procedures<\/strong><\/p>\n<p>Should a License Agreement release be necessary,\u00a0please follow the steps below:<\/p>\n<ol>\n<li>Complete\u00a0the \u201c<a href=\"https:\/\/forms.office.com\/r\/6BDwDPCmg6\" target=\"_blank\" rel=\"noopener noreferrer\">License Agreement Request Form<\/a>\u201d available on the Housing website.<\/li>\n<li>Request will be reviewed and written notification of decision will be available within two (2) weeks. Please note that a\u00a0meeting\u00a0with the student\u00a0may be requested\u00a0before a decision is available.<\/li>\n<li>If approved, the student will be notified in writing in regards to the conditions of his\/her License Agreement release (i.e. deposit status, financial responsibility) and expected move-out day.<\/li>\n<li>Students will be expected to follow the move-out process outlined in the Resident Handbook.<\/li>\n<\/ol>\n<h3>Housing Refund Policy<\/h3>\n<p>Students released from their Housing License Agreement may have charges pro-rated based on the date of the approved cancellation\/release.<\/p>\n<h3>Revocation of License Agreement<\/h3>\n<p>The University may revoke the License Agreement based on the following conditions:<\/p>\n<ol>\n<li>A student\u2019s breach of conditions in License Agreement including, but not limited to, failure to abide by Housing\u00a0and\/or University Policies or to meet all financial obligations.<\/li>\n<li>A violation of State or Federal law.<\/li>\n<li>Failure to maintain status as a full time student.<\/li>\n<li>Administrative necessity of the University.<\/li>\n<\/ol>\n<p>A student whose License Agreement is revoked for the conditions named above (except \u201cadministrative necessity of the University\u201d) may be held financially responsible for the full term of the License Agreement.<\/p>\n<p>A student whose License Agreement is revoked will be expected to follow move-out procedures.<\/p>\n<h3>Check 0ut\/Move Out Process<\/h3>\n<p>The following need to be completed when a resident moves-out of the residence halls.<\/p>\n<ol>\n<li>Outside end of year\/semester designated check out times, checkouts can be done Monday through Friday 8:00AM to 5:00PM at the Oaks Housing Office or with the RA on duty, after regular office hours.<\/li>\n<li>Students must clean their section of the room (dust, sweep, vacuum, remove trash, etc.) and put all furniture back in the room\u2019s original set-up.<\/li>\n<li>Students must remove all possessions from room, including trash.<\/li>\n<li>Students must return all keys assigned to them at move in (i.e. room key, exterior key, etc.) and lock all windows and doors.<\/li>\n<li>A \u201cRoom Condition Inventory\u201d walk through will be done of the students\u2019 room after they have moved out. Any damages to room or failure to return all assigned keys will result in charges being posted to the student\u2019s account.<\/li>\n<li>Students failing to follow or complete the move-out process appropriately may have charges for improper check-out or damages posted to their account.<\/li>\n<li>Students who violate policy (a) during the last two weeks of the term\/semester, (b) after notification from the housing office that they must vacate, or (c) upon approval for contract cancellation may have charges for improper check-out posted to their account.<\/li>\n<\/ol>\n<p><strong>Note:<\/strong>\u00a0Improper check out charge is $100.<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Lost Keys Students are required to report lost or stolen keys immediately to the Housing &amp; Residential Life\u00a0Office.\u00a0Charges to replace lost or stolen keys will be posted to the student\u2019s account and are as follows: Room Lock Change: $125 Security Key: $25 Mailbox Key: $25 Lock Outs If students are locked out of their rooms, [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":0,"menu_order":7,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-371","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v23.8 (Yoast SEO v23.8) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Housing Administrative Processes | University of La Verne<\/title>\n<meta name=\"description\" content=\"Find out more about administrative processes with the following information regarding what to do when a key is lost, when a room change is needed, etc.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/laverne.edu\/housing\/administrative-processes\/\" \/>\n<meta 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