Frequently Asked Questions for Employees

If you have tested positive for COVID-19 or have COVID-19 symptoms, please stay home and submit a COVID-19 Information Report. 

For additional information, visit the COVID-19 Containment and Response Guidelines web page.

Please visit the COVID-19 Containment and Response Guidelines web page for instructions on what to do if you’ve tested positive for COVID-19.

The University of La Verne has a COVID-19 vaccination requirement for students at all of its physical campuses and locations; all faculty, including adjunct faculty; and all staff. Individuals may request an exemption for medical, religious, ADA, or personal reasons.

Read more and submit proof of vaccination or an exemption request at univ.lv/vaccination.

All students, faculty, staff, guests, and vendors are strongly encouraged to wear masks in indoor and outdoor public settings, regardless of vaccine status.

The university will continue to make masks available for employees who work indoors and in contact with others. Additionally, no person can be prevented from wearing a mask as a condition of participation in a university activity or entry to a building, classroom, or laboratory.

Yes, travel is currently allowed.

Per American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) best practices, we are introducing fresh, outside air into the building rather than recirculating inside air. This makes it challenging to achieve target air temperatures indoors.

Remote or hybrid work schedules should be discussed with and approved by your manager. The university’s philosophy regarding remote or hybrid work centers on the ability to continue full university operations in such ways that best support students and the university. The following principles serve as guidelines when considering hybrid or remote work schedules:

• Health and safety of the university community
• Meeting the educational, co-curricular, and business needs of students
• Meeting the business and administrative needs of the university
• Meeting the health and family needs of employees
• Sustainability and maximization of resources (energy use, space use, reduced carbon footprint, etc.)

As part of the regular technology lifecycle, employees will be issued laptops to complete their work. These laptops will be compatible with docking stations found throughout campus, and can be taken home for days when an employee works remotely.

In order to ensure compatibility with open workspaces on campus, all technology equipment will be purchased through OIT, as outlined in the Technology Policies.  Additionally, the university is working to eliminate paper processes.

The university is prepared to support software systems and web-based platforms, as outlined in the service catalog. It is expected that all employees will utilize these systems to perform their professional responsibilities. If an employee chooses to use a software system or web-based platform outside of this list, they do so acknowledging that they are operating outside of university support capabilities.

For ergonomic support in a remote work environment, please contact Human Resources.

Employees are strongly encouraged to utilize the calendar component of Microsoft Outlook, as supported by university OIT. Other calendar applications are not supported by the university.

Employees are encouraged to include their work schedule in their email signature line and internal auto-response messages. To generate a university-branded email signature, please us the signature generator here: https://static.laverne.edu/signature/

Employees are always welcome to work on campus. The university values community and engagement among and between all colleges and departments. If an employee chooses to work from campus on a scheduled remote workday, the employee can utilize one of the available open workspaces available in the OIT suite in Park Campus. Employees can reserve an open workspace through the university’s 25Live online reservation platform. For more information about how to access and use 25Live, please contact events@laverne.edu.

Employees are responsible for wiping down their immediate workspaces between shifts, including shared workspaces, open workspaces, and classroom technology. Classrooms and high-touch public spaces will be cleaned nightly by housekeeping.

There are four types of workspaces available:

• Dedicated workspace – dedicated workspaces refer to offices, cubicles, or other workspaces that are assigned to a specific individual who will be reporting to work on campus full-time.
• Shared workspace – shared workspaces refer to offices, cubicles, or other workspaces that are shared between two or more specified individuals. These individuals will use the same shared workspace on alternating schedules, depending on their hybrid work schedule as agreed upon with their supervisor and approved by their respective President’s Cabinet member.
• Open workspace – open work space refers to unassigned work spaces located throughout campus that are available for hybrid and remote employees to reserve via 25Live when they need a space to work on campus.
• Collaboration space – collaboration space refers to conference room and meeting rooms that can be reserved for group use via 25Live.

Using the university’s 25Live online reservation platform, employees can reserve individual open workspace and/or collaboration spaces throughout campus. For more information about how to access and use 25Live, please contact events@laverne.edu.

Vulnerable employees (which according to the Los Angeles County Department of Public Health guidance include those over age 65, pregnant, or with chronic health conditions) should contact Human Resources at  LaVerneHR@laverne.edu to discuss options.

The university will have flexible sick leave policies and practices that enable faculty, staff, and students to stay home or self-isolate when they are sick, have been exposed, are caring for someone who is sick, or need to be with their children if there are school or childcare closures. In accordance with California law, employees living with or caring for vulnerable individuals, or those whose life-situation leads them to request remote work, shall submit to the Office of Human Resources any request and discuss with their supervisors (or dean) a remote work schedule and expectations. The Office of Human Resources can be reached at LaVerneHR@laverne.edu and putting “Remote Work” in the subject line.

The university will have flexible sick leave policies and practices that enable faculty, staff, and students to stay home or self-isolate when they are sick, have been exposed, are caring for someone who is sick, or need to be with their children if there are school or childcare closures. In accordance with California law, employees living with or caring for vulnerable individuals, or those whose life-situation leads them to request remote work, shall submit to the Office of Human Resources any request and discuss with their supervisors (or dean) a remote work schedule and expectations. The Office of Human Resources can be reached at LaVerneHR@laverne.edu and putting “Remote Work” in the subject line.

Yes. The university has a compliance officer to oversee the COVID-19 Containment, Response, and Control Plan. In addition, several staff members are trained in contact tracing and case management to support the compliance officer.

The COVID-19 Containment, Response, and Control team will provide updates as required by the Los Angeles County Department of Public Health and other county agencies, including submission of line lists and in the event that three or more cases are identified on campus within the span of 14 days. The team will also prepare routine and as-needed campus briefings.

The university will maintain a compliance officer to oversee the COVID-19 Containment, Response, and Control Plan. In addition, several staff members are trained in contact tracing and case management to support the compliance officer.

Individuals not complying with any provision of COVID-19 policy or guidance may be asked to leave campus. Any violation of these policies risks the health and safety of the university community and will be grounds for corrective or disciplinary action through the Code of Student Conduct or Human Resources.

Departmental managers can submit request for PPE using the COVID-19 Supply Request Form on the Office of Financial and Business Services La Verne Portal page.

Instructions for ordering PPE are available on the Purchasing Department’s La Verne Portal page.