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Satisfactory Academic Progress

SAP stands for Satisfactory Academic Progress (SAP). The federal government requires students meet academic progress standards to maintain financial aid eligibility. These standards may be different than the academic standards required to remain in the program, to advance to candidacy, or to earn a degree or certificate.

What does SAP stand for

Standards

The academic progress of financial aid applicants and recipients are reviewed at least once annually, primarily at the end of the academic year. The SAP contains three components students must meet:

  • A qualitative measurement component, minimum grade point average (GPA), and
  • A quantitative measurement component, pace rate or minimum number of units completed each academic year, and
  • A maximum timeframe to complete the primary educational program.

Students who do not meet the satisfactory academic progress standards and or who fail to maintain satisfactory academic progress will be disqualified from receiving future financial aid.

Qualitative Standard (GPA)

Students must meet the minimum grade point average requirements below to be making satisfactory progress and maintain financial aid eligibility.

1. Minimum Grade Point Average (GPA)
GPA Program
2.00 Undergraduate students must maintain a minimum 2.0 La Verne GPA.
3.00 Graduate students must maintain a minimum 3.0 La Verne GPA.

Quantitative Standards (Pace Rate)

A student’s ratio of the number of semester hours earned is compared to the semester hours attempted to determine whether quantitative standards are being met. To maintain satisfactory academic progress, students must complete at least 67 % of the units attempted each academic year. Courses taken as incompletes, withdrawals, repetitions and all transfer credits accepted by the university from other institutions will be calculated as units attempted.  This includes repeat courses and courses taken with a grade options: WF, CRD, NCR, WNC, INC, IP, NG and W will be counted as units attempted.

2. Minimum number of units per academic year
% Program
67% Students pursuing an undergraduate, graduate, or professional program must complete at least 67% of their attempted units.

Maximum Time Frame

The standards are based upon a reasonable expectation of academic progress toward an educational program. Students who exceed 150% of the maximum number of units required to complete their degrees are not considered to be making satisfactory academic progress toward their program.

3. Maximum number of units attempted
Units Program
192 Students pursuing an undergraduate degree must not exceed this maximum number of units attempted
45-92 Students pursuing a graduate degree must not exceed this maximum number of units attempted
81-180 Students pursuing a doctoral degree must not exceed this maximum number of units attempted
126 Candidates for the J.D. degree must not exceed this maximum number of units attempted

All terms of enrollment will count toward the maximum time frame as well as any transfer credits. Enrollment in terms/semesters in which no financial aid is received will be included in the maximum time limit. Enrollment in summer sessions/terms will count toward the maximum time frame, grade point average, and unit requirements.

What if I do not Maintain the Standards?

At the end of each academic year, the Office of Financial Aid notifies students who do not meet satisfactory academic progress requirements and are disqualified from receiving future financial aid.

The Appeal Process

Students may be given the opportunity to appeal the SAP. Appeals for re-establishing eligibility are based on extenuating circumstances. Examples of extenuating circumstances include, but are not limited to: injury; extended illness; one-time extenuating circumstances that have since been resolved; and enrollment limitations due to academic advisement.

The student must complete and submit, along with any supporting documentation, a University of La Verne Academic Satisfactory Academic Progress Appeal Request Form to the Office of Financial Aid. The appeal will be evaluated and the student will be notified of the decision within 10 days of the submitted request.

If a student’s SAP appeal is granted and approved, the student will be reviewed at the end of the approved period to ensure they are progressing according to the SAP standards, their appeal, and following their academic plan.

Regaining Financial Aid Eligibility

Students who are denied and have lost eligibility for financial aid due to lack of academic progress can be reinstated by successfully completing sufficient units to meet the SAP standards. The student must notify the Financial Aid Office once the units have been completed. If extenuating circumstances apply, the student must submit a Satisfactory Academic Progress Appeal Form along with supporting documentation to the Financial Aid Office.