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Military Leave

Withdrawals

Withdrawal is the process through which a student officially notifies the Registrar or regional campus of the intent to not attend a class or classes after the drop period is over. The withdrawal period for terms and semesters that are five weeks in length or longer begins the 8th work day of the term or semester and continues through the 60% point of the term or semester. The withdrawal period for terms and semesters that are four weeks in length or shorter begins the 5th work day of the first week. Students enrolled in a class that meets 2-6 consecutive days must withdraw before the second class meeting commences. Students enrolled in a class that meets for one day only cannot withdraw.

Withdrawals are recorded on the official transcript as a W. Notification from the student to drop or withdraw can be submitted in person or by phone, e-mail, letter, or fax to the Registrar or regional campus. A student who fails to withdraw or drop officially from a registered course will receive a grade of NCR, WF, or F depending on the grade option and the student’s last date of attendance.

The University assumes that the student who drops or withdraws during a term or semester will return the following term or semester. A student not intending to return to La Verne in the following term or semester needs to follow the Withdrawal process from the University or Leave of Absence procedures outlined in the appropriate section below.

Complete Drop and Withdrawal procedures (pg. 41-42 of the catalog), including applicable deadlines, can be found on the Registrar’s website.

Leaves of Absence

If you are a traditional undergraduate student or graduate student attending the Main Campus and find it necessary to interrupt your studies at the University of La Verne due to deployment, contact the Office of the Registrar to apply for a leave of absence prior to leaving the University. The leave of absence form requires signatures from the Office of Student Accounts, an officer from Financial Aid, and the Office of Academic Advising.

With a leave of absence, an undergraduate student may be absent from La Verne for up to two semesters and a graduate student may be absent from La Verne for up to four semesters without reapplying for admission. Among the acceptable reasons for granting a leave of absence are military duties and financial or medical problems. Students are required to keep the University informed about plans for return; otherwise, they will be considered withdrawn.

If your deployment keeps you away from your studies for longer than the periods noted above, you may either apply for readmission (pg. 16 of the catalog) upon your return, or you may submit an academic appeal to continue your degree program under the original catalog requirements to which you were admitted. This option is only available to those students who applied for graduation prior to taking a leave of absence. For students submitting academic appeals as a result of military deployment, the appeals fee is typically waived.

If you attend La Verne through one of the Regional Campuses or the Online program, you have seven years from the term of your admission to complete your degree as an undergraduate student, or five years as a graduate student. You do not need to submit a formal leave of absence if you need to interrupt your studies due to deployment or other military duties. You do, however, need to follow the Drop and Withdrawal procedures (pg. 41-42 of the catalog).

If you will surpass the seven- or five-year limits for degree completion due to your military duties, you must either apply for readmission, or academic appeal for an extension of time to complete the degree under your original catalog. This option is only available to those students who applied for graduation prior to taking a leave of absence.  For students submitting academic appeals as a result of military deployment, the appeals fee is typically waived.

Military Refund Policy

A full refund of tuition and mandatory fees will be authorized for students who are:

  • Military reservists who receive orders to active duty after having enrolled and paid for tuition and fees.
  • Active duty military personnel who receive a reassignment after having enrolled and paid for tuition and fees.

It is the student’s responsibility to officially notify the Office of the Registrar and the Office of Student Accounts, if he or she receives orders for deployment or reassignment. Students enrolled in courses at the time they are called for military service will need to provide a copy of the official document(s) stating the orders of military service and dates. If the student is deployed during the add/drop period, the student will need to drop their classes through MyLaVerne. If the student is deployed after the add/drop period the student can request an administrative drop and the following will take place:

  • Tuition and Fees will be reversed
  • Financial Aid will be adjusted according to institutional, local, state and federal refund policies
  • Student refunds generated and received as a result of financial aid may be required to be repaid by the student

In the event that there is an unpaid student account balance at time of or after deployment, the university will work with the student on payment arrangements. No collection actions will occur during deployment; however, the student must resolve any unpaid balances upon return and prior to subsequent enrollment.

Students who enlist for military service after the add/drop period will be subject to the University’s non-military refund policy. If you have any questions or concerns, please contact the Office of Student Accounts at stuaccts@laverne.edu or call (888) 788-2455.