Faculty Dashboard

Follow the steps linked below:

• How to log into the LaVerne Portal

Before you start, confirm the exact error message a student is receiving. Please see the Override Appendix to view which override needs to be entered. A majority of overrides should be entered by the instructor or department. Once the override is entered, be sure to let the student know. The student will then need to register as normal. Entering the override does not register the student into the course. 

With the new updates, only the Primary Instructor listed on the course is able to enter overrides.

1. Log into La Verne Portal. 
2. Click Faculty and Staff Dashboard under Quick links.
3. Click Faculty and Advisor Menu under Office of the Registrar. 
4. Click Registration Overrides. 
5. Select the term.
6. Enter the Student ID or the first and last name to locate the student. 
7. Click Submit. 
8. Once you click submit, the student will populate. 
9. Click on the Student ID to enter the override. 
10. Select the Override and Course. Be sure to select the correct override based on the error message the student is receiving. 
11. Click Submit. 
12. Once the Override has been successfully entered, it will be displayed under Current Student Overrides. 

 

 *Be sure to notify the student that you have entered the override as it is now their responsibility to register into the course before the add period ends. 

Class Standing

This error indicates the course has been designated for a particular class level (for example, Freshmen only, Seniors only, etc…) Class level is decided by credit hours. 

How to Correct: Enter Class Standing Override. Override can be entered by either the course instructor or department chair.

Closed/Capacity:

The class is at its maximum enrollment.  

How to Correct: Enter Capacity Override. This override is available one week before the semester begins and can only be entered by the instructor.

Cohort:

Flex, you must be a part of the Flex cohort. 

How to Correct: There is no override. Student will need to be part of the cohort in order to register. 

Co-requisite:

The course requires registration for another course at the same time. This does not apply to Lab/Lectures. 

How to Correct: Verify that both of the required courses are being added at the same time. Co-requisites are set by the department and will need department approval to be overridden.

Degree restriction

Student selected a course that is not open to students in their degree program (for example, an MBA student trying to register for an MHA course). 

How to Correct: Degree Override from the department chair or regional campus academic advisor in order to eliminate this error.

Duplicate Section

Student selected a course that is the same subject and course number for the same term.

How to Correct: Contact registrar’s office to request an override. 

 Field of Study

Student selected a course that is not a part of their major, minor, or concentration. 

How to Correct: Major Override based on the error statement. Override can be entered by instructor or department holding the course.

Level Restriction

Student selected a course that is not open for registration at their level (for example, an undergraduate student attempting to register for a master’s level course). 

How to Correct: If they are an undergraduate student; there are certain rules to complete, they should contact their Academic Advisor. If they are a graduate or doctrine student, they will need approval from your academic advisor or from the department chair. 

Linked Courses

There are courses that must be taken at the same time. For example, certain labs must be taken with a certain lecture.

How to Correct: Verify that both of the linked courses are being added at the same time. If the student also receives the Prerequisite error, this will need to be resolved before adding any linked courses.

Pre-requisite/Test Score

Student selected a course for which they have not completed the required prerequisites or have not placed at the level of the course.  

How to Correct: Prerequisite Override can be entered by the instructor. 

Repeat Count Exceeds 0

Student selected a course that they have previously taken.  

How to Correct: Student will need to contact the Office of the Registrar for an override.

Special Approval

Student selected a class that requires department or instructor approval. 

How to Correct: Special Approval Override is required by either the department or instructor. 

Time Conflict

A class the student selected conflicts with the time of another class for which they are registered.

How to Correct: In order obtain an override the student will need written consent from both instructors indicating they are aware of the time conflict.  The written consent needs to be submitted to the Registrar’s Office so that they may input the override. 

1. Log into LaVerne Portal. 
2. Click Faculty and Staff Dashboard under Quick links.
3. Click Faculty and Advisor Menu under Office of the Registrar. 
4. Click Class Roster. 
5. Your class assignments for the current term will display. You can select a different term by clicking All Terms. 
6. Click on the Course Subject to pull the roster. 
7. On the Roster page you will see all enrolled students, enrollment numbers, seats available, and student information. In the top right corner, you can export or print the roster as well.  
8. To view the students on the Wait List, you can click the Wait List tab. This list will only display until the add/drop deadline. 

1. Log into LaVerne Portal.
2. Click Faculty and Staff Dashboard under Quick links.
3. Click Faculty and Advisor Menu under Office of the Registrar. 
4. Select Faculty Course Detail from the menu
5. Select a term and CRN from the drop-down menu.

If you do not wish to enter the Secure Area, you can use the MyLaVerne system to display current course information by clicking on the “Class Schedule” link on the main MyLaVerne menu and performing a class search using the subjects you are teaching and your last name as parameters.

Before you start:

All grades must be submitted online through your faculty class roster on MyLaVerne.  There is a 30-minute time limit on the grade submission page, so grades for all students should be calculated before logging into submit grades.

It is highly encouraged that you confirm you are able to access your class rosters through MyLaVerne and that all your classes and students are available for you to submit grades.  If a CRN is missing, or you see a class that you didn’t teach, please reach out to reg@laverne.edu as soon as possible.

1. Log into LaVerne Portal.
2. Click Faculty and Staff Dashboard under Quick links.
3. Click Faculty and Advisor Menu under Office of the Registrar. 
4. Click on Final Grade Entry. 
5. Select the term and CRN.
6. Select the grade for each student using the drop down. 
7. If entering a WF or WNCR; you will need to also enter the last date of attendance. 
8. If you only have the option for CRD/NCR, the student opted to receive a CRD/NCR grade. 
9. Click Submit/Save.

 

Checking grades – We suggest entering grades in batches to ensure grades are successfully submitted. Faculty are also able to check the status of their submission by clicking on the “Submitted Grades” link in the Final Grade Worksheet. We highly encourage you do this when you believe you’ve submitted all grades for a CRN.  

Special Grades

In addition to letter grades, all of the special grade options you can enter on a paper grade sheet can be entered online according to the following guidelines:

• CRD/NCR: This grade option is used for courses designated CRD/NCR or for students who have opted for the CRD/NCR option in a letter grade course. If students have opted to receive a CRD/NCR grade, only CRD, NCR and the special grade options will appear.
• INC: Incomplete grades should be used for students when special circumstances make the submission of a final grade impossible. Before entering a grade of INC for a student, you must submit an online Incomplete Contract for that student.
• IP: In Progress grades are reserved for directed and independent studies, field work, senior projects or graduate culminating activities where the completion date is beyond the end of the term of registration.
• WF: Withdraw Failing grades should be used to indicate that a student stopped attending the course without processing an official withdrawal. The WF will count as a failing grade towards cumulative GPA. To be eligible for the WF grade, students must have stopped attending class prior to the last day that withdrawal is permitted (during the first 60% of the term). For each WF grade you must indicate the student’s last date of attendance in the “Last Attend Date” column. Students who stop attending after 60% of the term has passed should be issued the grade of “F”.

Follow the link below to submit or view an incomplete contract.

• Incomplete Contract

 

1. Log into LaVerne Portal.
2. Click Faculty and Staff Dashboard under Quick links.
3. Click Faculty and Advisor Menu under Office of the Registrar. 
4. Click on Advising Student Profile.
5. Select Term and Enter Student ID, email, or name.
6. Click View Profile.
7. Click on Academic Transcript.
8. Select Transcript Level and Transcript Type.
9. Click Submit.

 

TIP: The student must either be a student or an advisee of yours for you to access their transcript online. If you should be the assigned advisor for a student and you receive the message “There are no students registered in your assigned courses or assigned as your advisees.” contact Academic Advising.

• Degree/Program Evaluation Advisor Guide