Undergraduate Appeals for Exception to University Policy
It is the student’s responsibility to acknowledge and submit their appeal request(s) via Microsoft Forms (all required support of documentation must be in PDF or JPEG format), fully understand the information presented in the current La Verne Catalog and to know and observe all policies and procedures related to the program the students is pursuing. Regulations may not be waived nor exceptions granted because a student pleads ignorance of policies or procedures.
The Undergraduate Appeals Committee meets regularly during the Fall and Spring semesters and on an as needed basis during the months of January, June and July. Completed appeals must be received two business days prior to each weekly meeting to be included in that week’s meeting agenda.
Standard processing time for appeals can be up to 5-10 business days upon receipt of submission. Please note: Due to high volume appeal peak periods and holidays, your appeal is subject to delays.
A letter stating the result of the Appeals Committee decision for your appeal will be sent to your ULV email address.
All Appeal Requests must be submitted within one (1) calendar year from the end of the registered session/semester. Appeals beyond the statute of limitations, will not be accepted.
To submit your appeal request, please review the instructions below applicable to you in their entirety. Students are eligible to submit more than one appeal request in accordance to the appeal instructions.
Jump to:
Registration Changes Instructions |
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Extensions of Time to Complete Degree Instructions |
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Other Appeal Instructions |
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FeesSubmit AppealAppeal FAQs |
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Registration Changes Instructions
All Appeals require the following:
- Statement of Request – include specific details of the course(s) and the reason you feel an exception to University Policy should be granted. All documentation supporting this statement must accompany the appeal. Examples include, but are not limited to: a doctor’s note, accident report, employment verification, etc.
- Course Information (CRN, Subject, Course #, Units)
- Advisor support (statement of support)
Late Add
A late add appeal is required when a student is requesting to add a course after the last day to add specified on the Academic Calendar for the Session/Semester.
Additional Requirements:
- Instructor Support (statement of support)
- Instructor must submit statement attesting the student will excel in the course if it is beyond the withdrawal period into the session/semester.
Late Drop
A late drop appeal is required when a student is requesting to drop a course after the last day to drop specified on the Academic Calendar for the Session/Semester. Students are eligible for a drop if they did not participate in the course. If the student is granted a drop, the course will not appear on the official transcript.
Additional Requirements:
- Instructor Support (statement of support)
- Instructor must confirm last date of attendance or participation
Late Withdraw
A late withdraw appeal is required when a student is requesting to withdraw from a course after the withdrawal period specified on the Academic Calendar for the Session/Semester. Students are eligible for a withdraw if they stopped attending the course on or before the last day to withdraw. If the student is granted a withdraw, the course will appear on the official transcript with a W. Please note, the W will not count in GPA.
Additional Requirements:
- Instructor Support (statement of support)
- Instructor must confirm last date of attendance/participation
Overload
An overload appeal is required if the student is requesting to enroll in more semester hours than the maximum semester hours allowed per semester by University policy.
Additional Requirements:
- Department Chair support (statement of support)
Overload with a Late Add
If a late add will cause the student to overload, they will require instructor approval.
Additional Requirements:
- Department Chair support (statement of support)
- Instructor Support (statement of support)
- Instructor must submit statement attesting the student will excel in the course if it is beyond the withdrawal period into the session/semester.
Grade Option Change
A grade option change appeal is required when a student is requesting to change their grade option after the withdrawal period. Students are responsible for ensuring the grade mode choice is valid. This information can be found in the course description. Students are also responsible to check their degree requirements prior to this appeal.
Additional Requirements:
- Change grade from:
- Letter grade to CRD/NCR
- CRD/NCR to Letter grade
- Instructor Support (statement of support)
Unit Value Change
A unit value change appeal is required when a student is requesting to change the number of semester hours of a class after the add/drop period. Only variable unit sections can be appealed.
Additional Requirements:
- Change in unit value
- Instructor Support (statement of support)
Extensions of Time to Complete Degree Instructions
Please speak with your Academic Advisor to determine if you are eligible for an extension of time or if you would be required to re-apply for readmission to the University of La Verne. An approved appeal allows students 1 (one) year to complete remainder of their degree requirements.
The following is required:
- Statement of Request – include (1) the reason you did not complete your degree on time, (2) a detailed plan or breakdown per semester/session to finish your outstanding coursework within 1 (one) calendar year (i.e. at ULV, transfer work, DANTES/CLEP exams, etc.) AND (3) the reason you feel an exception to University policy should be granted. Examples include, but are not limited to: a doctor’s note, accident report, employment verification, etc.
- Advisor support (statement of support)
- Department Chair support (statement of support)
- Graduation Application – A graduation application, along with fee must be on file prior to appeal being processed.
Additional Information:
- Students with a Catalog year on or prior to Fall 2008 must re-apply for admission and are not eligible to appeal for an extension of time. Readmission will be based on the current admission policies, and the student will be required to meet current graduation requirements. Please connect with the Undergraduate Admissions office for more information.
- Students are responsible to review MyDegree Tracker to determine additional coursework requirements necessary to complete their degree.
- If any coursework will be transferred, please ensure it will contribute towards your degree requirements at the University of La Verne and submitted within 45 days from the last day of the semester.
- For CAPA/ROC students ONLY: Required to complete all requirements for the bachelor’s degree within seven years from their session/semester of matriculation. The seven-year period begins during the semester the student first registers (whether the course is completed or not), and all requirements must be met by the last day of the last semester that constitutes the seventh year (For example: If the student first registers for the Fall 2019 semester, the student is required to complete the degree requirements by the last scheduled day of Summer 2026 semester).
- If your appeal is approved, failure to complete your degree requirements by your extension deadline will result in a hold on your academic record to prevent further registrations.
First Extension of Time
First time appealing for additional time to complete degree requirements. Each appeal is evaluated individually.
Second Extension of Time
Previous extension appeal was submitted and approved. Requesting additional time to complete degree requirements.
Other Appeal Instructions
45-Day Transcript Policy
An appeal is required when a transfer transcript was not submitted within 45 days of the transferring term ending. Transcripts should be submitted prior to appeal request, (1) calendar year from the end of the registered semester.
The following is required:
- Statement of Request – include (1) why transcript was not submitted within 45 days past end of semester; (2) The transfer institution(s) name and semester for your request; and (3) The reason why you feel an exception to University policy should be granted. Examples include, but are not limited to: a doctor’s note, accident report, employment verification, etc.
- Advisor support (statement of support)
Additional information:
- Students must submit the official transcript prior to the appeal request to Admissions Docs at admissiondocs@laverne.edu.
Extension of Time to Complete Incomplete (INC) or In-progress (IP)
An appeal is required when the student is requesting an extension of time to complete remaining coursework/ assignments beyond the 45-day Federal regulations. Students eligibility is contingent on completed coursework up to the last day to withdraw in the semester/session.
The following is required:
- Statement of Request – include (1) specific details of the course(s) you are asking for an extension to complete; (2) the reason you missed the normal timeframe in which to finish; (3) a detailed plan to finish the course requirements which specifies an approximate completion date in accordance with the 45-days; and (4) the reason you feel an exception to University policy should be granted. All documentation supporting this statement must accompany the appeal. Examples might be a doctor’s note, accident report, verification of change in employment from your employer, etc.
- Instructor Support (statement of support)
- Advisor support (statement of support)
- If the student is appealing for a retroactive INC/IP grade, the student will also need to submit the Incomplete Contract.
Additional information:
- Students can refer to the INC/IP deadlines to submit coursework in the catalog under Incomplete Grades (INC) and In Progress Grades (IP) by following this link.
Other
Please check with the Registrar’s office for submission requirements.
Fees
All approved appeals are subject to a $50 appeal fee. If the student has more than one approved appeal for different semesters, the student will be subject to a $50 appeal fee per semester. The fee must be paid by the specified deadline on your appeal decision letter or the appeal will be null and void.
The student is responsible for verifying with the Student Accounts and Financial Aid offices if any additional fees or tuition will be required.
Ready to submit your appeal? Use the form linked below:
Undergraduate Appeal Form – Organizational login is required