Follow steps 1-7 below to guide/approve students submitting an application
1. Have human subjects training certificate on file
All faculty who are working with students on projects must have a human subjects training certificate on file with the La Verne IRB. Click here to be directed to the instructions for obtaining a human subjects training certificate.
2. Select the type of application appropriate for the student
Graduate Capstones/Senior Thesis/Classroom Projects:
A policy, the IRB Instructor Protocol for Reviewing Student Applications, has been created to assist instructors in approving student projects, filing the Mentor Approved form with the IRB, and deciding if a project should be submitted for review by the IRB.
If a project needs to be submitted to the IRB (as per the instructor protocol document) this should be done within the first month of the semester/term. For non-class based capstones and senior theses, it should be submitted two months prior to the student collecting data for expedited and standard reviews. This is the standard turn around time for these types of projects when factoring in student response time to revisions. Exempt protocols tend to be faster as they use a streamlined application.
OR
Masters Theses and Doctoral Dissertations
Committee Chairs will review student Initial Applications PRIOR to submission to the IRB, request revisions from students as appropriate ensuring students are following correct La Verne IRB policies and procedures, and approve the application prior to submission for IRB review. Further, if revisions are required from the student, committee Chairs will review the revisions ensuring all revisions have been made prior to resubmission to the IRB, and only approve the application once all revisions are made. Committee Chairs will need to approve each revision made by the student.
3. Refer to IRBManager 101 for how to login to IRBManager. You may also click on the IRBManager logo to access the site
4. Approve all applications and revisions students submit
Advisors/Mentors/Chairs will receive notification emails to approve student applications and can view a status from their Dashboard of a student’s application if needed (see the instructions for checking a status of an application for more information on checking a status). To approve an application, review the following instructions based on application type:
Undergraduate and Graduate Capstone Mentor Approved applications step-by-step guide or video
Masters Thesis and Doctoral Dissertation Applications video
5. Review the following if you can’t find the IRBManager email to approve your student’s application or are having trouble accessing the student’s application
If you cannot find the IRBManager issued email or you are having trouble accessing your student’s application, please read the tutorial on using the Dashboard, below (if you have never learned about the Dashboard). Then, click on the Dashboard screenshot to see where the application is sitting in your Dashboard.
- Read and learn about the Dashboard in step-by-step guide or video
- Dashboard screenshot for locating student application requiring your approval. Click here!
6. Address revisions for the Initial Application with Masters Thesis or Doctoral Dissertation Students
There are two types of revisions that your student may receive from the review process in IRBManager. Please select the tutorial below to learn how to read and use the revisions. These tutorials are based on the subject line and content of the email received from the La Verne IRB.
NOTE: If applicants wait more than six months to submit revisions, they will be required to submit a new application in IRBManager and undergo a new review. The outcome may change with the new review, necessitating more revisions from the applicant.
Minor revisions how-to tutorial video
Substantial revisions how-to tutorial video
7. Ensure students report any adverse event or unanticipated problem as soon as it occurs (within 7 days)
Instructions for: Submitting an Adverse Event or Unanticipated Problem